Diligence and a high degree of scrutiny are crucial for a person who is writing investigative reports in an organization. In the first place, an investigation has to be objective and not be vindictive. It should avoid targeting an employee personally; it should be thorough and proper from a legal perspective. When all the legal procedures are followed in an investigation, the case of the employer becomes strong and defensible in a court of law.
An investigative report, which captures and details the investigation, should reflect this entire nature of an investigation. All that is mentioned above about investigations should find resonance in the report. It should not only be a complete description of the investigative case; it should be thoroughly and properly researched and what is more, should be presented in a very well-articulated manner. Such an investigative report is a powerful tool in purging the organization of a bad employee.
Badly written investigative reports can be very harmful
If, at the other extreme, an investigative report that is half baked in the sense of being devoid of due diligence, or reeks of prejudice or bias towards the employee, it is a powerful tool in derailing the career prospects of a good employee, which affects the organization in many ways. Another important drawback of a shoddily written investigative report is that it can afford the employee the chance to take the employer to court. This has serious implications for the business and its reputation.
The court of law is not witness to the investigation, but only gets to know about it from the investigational report. So, the report has to be effective, fair and polished. The organization’s approach to the investigation is reflected in the report, which is why the person writing the investigative report has to get every component of it right. Since the investigative report is the final piece of written evidence that the organization is producing in the court to justify its actions; it has to be fair, well-argued and neatly presented. As this is the document on which action is taken, it is all the more important to follow the due process while writing investigative reports.
The right way of writing investigative reports
Since it is extremely important for organizations to get the ways of preparing investigative reports right; it is necessary to get trained on this critical aspect. This is what a webinar that TrainHR, a leading provider of professional trainings for the HR industry is organizing; will offer.
Teri Morning, who is President, Teri Morning Enterprises and has over 15 years human resource and training experience in a variety of professional fields, including retail, distribution, architectural, engineering, consulting, manufacturing (union), public sector and both profit and non-profit company structures, will be the speaker.
Teri will offer the right and effective ways of drafting a foolproof investigative report. You can enroll for this webinar by visiting TrainHR This webinar has been approved for 1 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).
This webinar will be of immense use for those who are involved in conducting workplace investigations or are part of them in one or another way. These include Plant Managers and Upper Management, HR Generalists and Associates, Safety Managers and Associates, Small Business Owners, Regulatory Compliance Managers and Associates, and anyone who writes workplace investigative reports.
Teri will cover the following areas at this webinar:
- Format of a report
- What should be included in a report and as importantly – what should not
- Style for report writing
- Writing of allegation(s)
- What to do with evidence
- What goes in a witness summary in the report and what does not
- Writing of your final determinations
- What to do with partially substantiated allegation(s)
- Why the report summary is written last
- Tips for proofing and analyze your own final report
- Report writing mistakes
- Characteristics of a good report.