Human Resources Training

Handling travel pay


Both the Internal Revenue Service (IRS) and the Department of Labor (DoL) have requirements that need to be met when considering compensable travel pay. The requirements for this segment of pay have to be met from gross pay and overtime calculation.

Many components go into making this calculation. Factors such as one day assignment but overnight concerns, waiting time, meeting and training regulations come into play. Making these calculations rightly is important to meet the requirements set out by the DoL and the IRS. The requirements of both these departments have to be satisfied if incorrect entries have to be avoided.

Knowledge of how to apply them is important

Further, IRS regulations need to be grasped properly for gaining understanding of taxable and non-taxable expenses such as how to properly handle spousal travel and frequent flyer miles.

This requires a proper understanding of the way the requirements are set out by these two departments, plus clarity of how to apply them. This is the teaching a webinar from TrainHR, a leading provider of professional trainings for the human resources industry, will be imparting.

Dayna Reum, who is Payroll Tax Manager at PetSmart Inc., and has been heavily involved in the payroll field over 15 years, will be the speaker at this webinar. To gain understanding of the way travel pay has to be handled from a payroll perspective; please enroll for this webinar by visiting TrainHR

Viewing this webinar, its entirety qualifies for a recertification credit hour that may be counted toward SHRM-CP and SHRM-SCP recertification from SHRM.
Credit is awarded based on the actual educational time spent in the program.

All areas of travel pay

In this session, which will be of value to everyone connected with the payroll, such as Payroll Professionals, Compensation Professionals, HR Professionals, and Benefit Professionals; Dayna will cover the following areas:

  • Gross Pay/Overtime Concerns
    • Defining “Hours Worked”
    • Preliminary and postliminary Activities
    • “On-Call” Time
    • “On-Duty” Waiting Time
    • Training And Seminar Time
    • Travel Time
  • Taxation and Expense Concerns
    • IRS Travel Expense Concerns
    • Accountable and Non-accountable Expense plans.
employee performance evaluation, employee training, hr best practices, hr policies, Human Resources Training, Law & Compliance, Regulatory, Technology in HR, Training & Development

Pay incentives defines incentive pay as “A monetary gift provided to an employee based on performance, which is thought of as one way to entice the employee to continue delivering positive results. Incentive pay may come in the form of a bonus, profit-sharing, or commission.” So, pay incentives are those extra perks or bonuses that an employee earns for having shown good results. A good idea of what pay incentives mean is to understand that they are not part of the wages that employees earn during the normal course of their employment.

What should be the nature of pay incentives?

Many employees like to see pay incentives as a carrot that is being dangled by the company leadership to make them put in that extra bit. In fields like sales, it is easy for the employee who is being rewarded to have an idea of that the incentive is going to be, because it is almost certain to be attached to the targets achieved. But in creative and logical areas, there is a problem with how good performance is going to be measured. Many employees would like incentives to be stable and certain, even if they are not too big. Pay incentives, rather than being uncertain and too longwinded, should be simple to grasp and attain.

Advantages of having pay incentives

The one big advantage of having pay incentives in place is that they ensure that the employee feels recognized. Undoubtedly, even if an organization has the best pay structure and benefits, there is no substitute for recognition as a means to make the employee satisfied. When pay incentives are awarded, it is the ultimate recognition that the employee is valued.


One may not associate pay incentives per se with major disadvantages, but there could be some drawbacks associated with improper implementation. They should ideally be used to push them to perform better and reach higher. However, in many cases, pay incentives end up being given to the wrong person. Many organizations indulge in politics in awarding pay incentives. It is not uncommon to come across instances in which the most favored, rather than the best performing employee getting unduly rewarded.

So, pay incentives may not be the panacea for all problems associated with employee performance. They need to be created and handed out judiciously, failing which they could go awry like any other perk.


Contact Details
Fax: 302-288-6884
43337 Livermore Common | Fremont| CA | USA | 94539