Time management is of the essence in everything in life. At the workplace in particular, if our time management skills are not up to the mark, what we end up doing are these:
- Being under pressure all the time
- Being reminded by colleagues when there is a dependency on us
- Not getting tasks and activities completed on time which leads to lowered productivity
When we are unable to manage our time well, we become responsible for bringing the reputation of the organization to harm, because it cannot deliver to its clients on time.
Yet, time management, although it is at the root of all these problems, need not be the kind of problem it appears to be. All human beings on this planet, whether one is doing the most leisurely of work or is the head of a nation, have the same 24 hours in which to carry out our work. There are a few tactics and strategies one can adapt to make time management more effective. More than anything else, it is in our hands, no matter how tough it may appear at times.
So, which are the ways to improve time management in the workplace?
Time management, we know, is about managing our time. No brainer, this. Yet, let us try to get to the root of the issue: how to manage time. Our work consists of many activities, some exercises, and then some strategic or in-depth decision-making. It is this fact that should help us devise ways to improve time management in the workplace. This is how:
Prioritize tasks and activities by importance
If you are comfortable finishing tasks first and then taking up major issues, do so. If the reverse route makes you feel comfortable, then that is fine, too. Many people like to finish the critical issues first. They feel a sense of comfort and relief at having finished huge tasks. The smaller, routine ones appear easier to do in this frame of mind.
Many tasks need doing at certain times. This cannot be helped, for instance, mails. Skim through mails and arrange them so that the less important mails come last in your list and the top ones come on top. This will help you take care of the urgent issues first and then take up the less urgent ones later.
Know your work
This is simple, but important. Why? Many people have a problem with managing their time because they give a lot of time to work that is outside their area of importance. It is not just the tea time chatter I am talking about. Many employees like to show that they are interested or involved in the organization by digging into other areas of work. This is fine when you are invited to do it. But it ends up killing your time if you are doing it for silly reasons.
Make it a point to finish tasks
Another of the ways to improve time management in the workplace; this gives the impression of being not so important, but it is not so. Why? Unless you finish tasks, they keep cropping up at some immediate future time, requiring more attention from you. I have seen many employees burying their heads in their hands when what they should have finished long ago surfaces at a very inopportune moment.
So, what is the solution? One thought there: finishing doesn’t mean finishing right now or even today. If there is something that can be done tomorrow, take up the more important ones now and finish them.
Also, some people have the OCD syndrome at work. They think of every work as a life-changing or a work of art that needs to be improved upon multiple times. Meticulousness is fine, but there are limits to it.
The point of this exercise is that unfinished work should not be allowed to rear its ugly head. When you are clear about your goals and your objectives, you will understand how to prioritize work accordingly.
Read more : https://www.trainhr.com/control/ways-to-improve-time-management-in-the-workplace