Managing workflows is a serious talent. Managers and many other employees are required to handle umpteen tasks, all of which need to be completed at more or less the same time. When tasks are scheduleding tightly, most of the doer’s attention is concentrated purely on getting the job done. This is no doubt important, but most people do not plan for a contingency.
Whenever jobs or tasks are lined up in close succession to each other; the problem arises when some tasks are planned purely for killing time, and many other tasks leave us with no time to accomplish them. One task whose slot gets extended pushes up other tasks, leading to accumulation, something like a traffic jam. Imagine if half the workforce faces this problem.
The ill effect such a situation has on the organization, where most of the productive time or resources are spent on unproductive tasks, is unimaginable. It kills the productive work time, hampers the proper utilization of employees’ skills and talents, and brings a bad name to the organization, since it is always under pressure to deliver on time.
Planning is the foundation
Planning is the key to avoiding such situations. A workflow chart is a great means to helping people plan their tasks, so that they optimize their time and maintain their efficiency.
A workflow is some kind of priority chart that guides people on their tasks. These are some of major issues that arise when planning a workflow:
- Should the planner embark upon more tasks even as there are many others that are in the pipeline?
- What if a task is finished ahead of schedule? What should be done with the spare time? If a task is allotted say, an hour, and it gets over in about 40 minutes, how should the remaining 20 minutes be spent?
- Should the tasks on hand be completed and only then should the next ones be taken up?
- If an emergency task comes up and has to jump the queue; what happens to the tasks that are pending?
Thorough learning on managing workflows efficiently
All the core aspects of creating and managing workflows will be the learning a webinar from TrainHR, a leading provider of professional trainings for the human resources area, will offer. At this webinar, Jan Triplett, CEO of the internationally recognized Business Success Center, and an entrepreneur, author, speaker and small business activist; who is a frequent keynote speaker on business growth models, funding and pricing strategies, alliance building, personnel management, and sales processes, will be the speaker. Want to get complete knowledge of how Dr. Triplett can help you overcome the roadblocks associated with lack of the right workflow? Then, please register for this webinar by visiting TrainHR.
Viewing this webinar, its entirety qualifies for a recertification credit hour that may be counted toward SHRM-CP and SHRM-SCP recertification from SHRM.
Credit is awarded based on the actual educational time spent in the program.
This webinar has been approved for 1 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).
Learning on how to handle changes midway through
The heart of this learning is the solution that Dr. Triplett will offer on revaluating key processes that create spaces for making changes and rebuilding plans before the worst happens, and to improve efficiency and productivity at the same time. She will direct participants’ thinking towards how to look for more than just checklists as a means to accommodate major planning activities for tasks. They will understand how to manage options and learn to ask “what if” when something goes wrong, and also how their tasks are perceived by others who get affected by or are involved in them.
Organizations that want to enhance the value of the time that employees spend on tasks will have to learn to achieve these goals:
- Understanding how tasks are really done
- Identifying opportunities and threats as well as strengths and weaknesses and considering options and alternatives
- Recognizing and planning for key decisions that will be made that also affect other areas of the business including staffing, pricing, and profit as well as potential legal standing and compliance
- Planning for and including stakeholder input.
This webinar provides a framework on which to begin this efficient and thorough rebuilding process.
Dr. Triplett will cover the following areas at this webinar:
- How to evaluate the current procedures in place (written and unwritten) for problem areas
- Damage control options to use before changes can be made and take effect
- How to use task analysis, job descriptions, mission, code of ethics, and stakeholders to create better workflow efficiency and perception by all internal and external stakeholders
- How to create a plan, timeline for implementation of the new workflow, and budget to revise critical processes in delivery of goods and services in each of the six areas of business (sales, marketing, operations, administration, financial, books and records)
- Key decisions – using outside resources, managing current workload, balancing guidance, freedom to operate, and limits, while managing expectations
- Getting “buy in” and support for the workflow from the top to the bottom of the organization and the stakeholders
- Putting the new procedures in place
- Tracking, evaluating, and improving the new procedures.