Effective meetings become a very critical means to improving the organization’s performance. Meetings are absolutely indispensable as a vehicle for sharing thoughts and conveying important decisions. Is there any organization that does not conduct meetings? Meetings are the most important means to discuss every issue from broad room decisions to the smallest of topics. This is the catch with meetings: When they are organized right, they can throw up wonderful and meaningful outcomes. If not, they can end up being a complete waste of time and sessions at which nothing is achieved.
This is why organizations need to devise ways for conducting effective meetings. Meetings are certainly going to take place for sure, because no organization can be without holding meetings. But the art of making the most of these meetings lies in organizing effective meetings.
Hold effective meetings, or don’t hold meetings at all
If meetings are not effective, they end up being a complete waste of time and result in loss of important resources. If the productive time of important members of the organization is lost on meetings that don’t yield much for the organization, it reflects poorly on the organization’s ability to organize effective meetings. If effective meetings are not held and most meetings end up being less than meaningful; meetings not only become ineffective; they even become the butt of ridicule for the personnel organizing them.
This characteristic about meetings makes it absolutely essential for organizations to understand and learn how to conduct effective meetings. The ways of understanding the essence of effective meetings and knowing how to organize them will be taught at a webinar that is being organized by TrainHR, a highly popular provider of professional trainings for the human resources industry.
At this webinar, David Rohlander, author of the Amazon bestseller, The CEO Code, and Idiot’s Guides: Management Skills, published by Alpha Books/Penguin in November 2014, will offer understanding of how to conduct effective meetings. To gain the most out of this highly educative and entertaining session, register by logging on to http://www.trainhr.com/control/w_product/~product_id=701623LIVE/?wordpress-seo.
The elements of effective meetings
The first step to conducting effective meetings is to decide if the meeting is necessary in the first place. The important people involved in this exercise have to know what compelling need is there for the organization to organize the meeting. A compelling case has to be built for holding the meeting.
Why and who of effective meetings
Unless unavoidable, a meeting should not be conducted, because it is going to kill everyone’s productive time.
The next important element of effective meetings is to decide who will need to make it to the meeting. This question is as important as the earlier one, namely, if the meeting is needed. And then, when the right people have been invited for the meeting, effective meetings happen when the organizers of the meeting decide the agenda and subject matter for the meetings, to ensure that they serve important purposes and are impactful.
Effective meetings are also about accommodating different personalities
Not everyone attending a meeting is expected to carry the same level of understanding or an even temperament. Addressing all these is important to make meetings effective. And, follow-up is another important aspect of effective meetings. It is only when the effects are maximized that one can say with some element of certainty that effective meetings have been conducted.
At this session, David will address all these important points of effective meetings. He will cover the following areas at this webinar:
- How to plan for a meeting and build an agenda
- Tricks for staying on the agenda and honoring the time commitments
- Successful interaction with participants
- Ensuring clarity, understanding and acceptance
- Follow up
- Feedback and how to “Inspect what you expect”