Human Resources Policies

Employee Handbooks: 2019 Updates

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The employee handbook is the document that provides clarity about the nature of employer-employee relationships in an organization. Many organizations tend to overlook its importance, often at their own peril. The employee handbook is a very core tool that provides vital information to employees on what they can and should expect from their employers and offers a means for helping employees fit into the organization in their respective roles.

An employee handbook is also a kind of testament to the organization’s commitment to the employee. It will help them be realistic about their expectations from the organization. All these, however, hold good only when the organization crafts an employee handbook that is pertinent, exact and properly stated.

What happens when any of the critical elements are missing? It leads to a situation where the organization could embroiled in legal hassles. In the absence of clarity in the handbook, the organization presents the employee an opportunity to challenge it legally when she has been subjected to what may constitute unlawful termination. A recent memorandum from the General Counsel of the NLRB puts this in the proper context. To use its own words, incorrectly designed employee handbooks can violate the law and can have a “chilling effect” on employees’ activities.

So, what components does an employee handbook need to have? What aspects do employers need to keep in mind when writing them, and what legal safeguards do employee handbooks need to incorporate into them? All these and more will be explored at a very valuable learning session that is being organized by TrainHR, a leading provider of professional training for the human resources industry, on July 1.

Over the ninety minutes of this webinar, the expert at this webinar, Ronald Adler, the president-CEO of Laurdan Associates, Inc., will get down to explaining the finer elements that need to be kept in mind while creating employee handbooks, which should be written in such a manner both that the employer and the employee are absolutely clear about the legal aspects of the document.

Please visit https://www.trainhr.com/webinar/employee-handbooks:-2019-updates-702476LIVE to register for this session. This webinar has been approved for 1.5 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).

Viewing this webinar, its entirety qualifies for a recertification credit hour that may be counted toward SHRM-CP and SHRM-SCP recertification from SHRM. Credit is awarded based on the actual educational time spent in the program.

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Employee handbooks have evolved over the years from being staid documents containing a set of dos and don’ts to facilitating these among other functions:

  • Enhancing the employment brand
  • Playing a key role in recruitment and retention
  • Enhancing employee relations, employee morale, and productivity
  • Contributing to uniform and consistent application, interpretation, and enforcement of organizational policies and rules
  • Protecting the organization against claims of improper employee/supervisor conduct
  • Reducing the organization’s exposure to employment related liabilities

The expert will discuss a whole gamut of issues pertaining to employee handbooks, including giving an explanation of what is new for 2019. He will cover the following areas at this session:

  • Key employee handbook issues in 2019
  • A review of the NLRB’s recent memorandum on employee handbooks
  • How organizations can reduce the gap between policy issuance and effective implementation
  • Review the basics of employee handbook development
  • Discuss the expanding purposes and scope of employee handbooks
  • Learn the dimensions of critical handbook policies
  • Understand the framework of employee handbook audits activities

This webinar is of high value to those who deal with employee-employer relationships, such as HR Professionals, Risk Managers, Internal Auditors, In-house Counsel, CFO’s, CEO’s, Management Consultants, and other individuals who want to learn how to use develop and implement employee handbooks.

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About the Expert: Ronald Adler is the president-CEO of Laurdan Associates, Inc., a veteran owned, human resource management consulting firm specializing in HR audits, employment practices liability risk management, HR metrics and benchmarking, strategic HR-business issues and unemployment insurance. He is a co-developer of the Employment-Labor Law Audit (the nation’s leading HR auditing and employment practices liability risk assessment tool.

A certified instructor on employment practices for the CPCU Society, Ronald has conducted continuing education courses for the AICPA, the Institute of Internal Auditors, the Institute of Management Consultants, and the Society for Human Resource Management.

 

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employee onboarding, Human Resources Training

Onboarding a Multi Generation Workforce

Vendor-Onboarding

Onboarding is one of the most crucial aspects of easing an employee into an organization. Onboarding is not about documentation and orientation alone. It has a much more important role to play: acclimatizing the employee to the organizational culture. This is the element that is at the core of onboarding, which eventually determines whether employees stick to organizations or leave them and go.

This is all the more challenging in a workplace where you have as many as five generations of workforce. This is the reality of the American workplace today. Onboarding is the medium through which employees get absorbed into the organization. A multigenerational workforce may bring enormous advantages in being a mix of experience and youthful energy, but also leaves the organization with having to face the differing viewpoints, attitudes, moods and approaches that each generation brings.

How do organizations carry out onboarding in such situations? This will be the topic of a webinar that is being organized on July 8 by TrainHR, a leading provider of professional training for all the areas of human resources. Tonia Morris, Founder of Simply HR, LLC, will explain the nitty-gritty of having to onboard a diverse workforce.

Please visit https://www.trainhr.com/webinar/onboarding-a-multi-generation-workforce-702454LIVE to enroll for this session. This webinar has been approved for 1 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).

Viewing this webinar, its entirety qualifies for a recertification credit hour that may be counted toward SHRM-CP and SHRM-SCP recertification from SHRM. Credit is awarded based on the actual educational time spent in the program.

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The foundation of this course is what an orientation is all about. It is often mistaken for new hire orientation. The fact is that orientation is just a part of the onboarding. It is only a properly designed and implemented onboarding process that gives employees the assurance that they are in for the long haul and that the organization gives them the opportunity and the impetus for growth in their careers.

Tonia will give participants an overview of the different generations and what is important to them in today’s workforce. Participants will be able to appreciate the mind-set and aptitude of each generation. They will carry with them an understanding of why it is important to avoid stereotypes, and will understand the strength of each generation.

This webinar, which is aimed for the benefit of those who are connected with onboarding in one or another manner, such as Managers, Supervisors, Leaders, Human Resource Professional and Shift Leaders or Team, will cover the following areas:

  • 4 c’s of Onboarding
  • Different Generation Work Expectation
  • Best Practices
  • Multi Generation Model
  • Do’s & Don’t of Onboarding

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About the expert: Tonia describes herself as a “Generational Connector”. The company she founded, Simply HR, LLC, is not only a consultant and management firm; it is also a speaking and training company.

Predictably, Tonia is at home with speaking and providing leaders with training solutions that cultivate a generationally-inclusive workplace. Her observation of the diversity and generational gaps in the workplace made her determined to start an organization of her own in which she could offer solutions to problems arising from this situation.

With more than 20+ years of progressive HR experience, Tonia provides keynote speeches, lunch-and-learns, and workshops for organizations and associations across the Southeast.

 

Human Resources Policies

Form I-9 Update

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At its simplest, the Form I-9, as described by the U.S. Citizenship and Immigration Services (USCIS), is a form used to verify the identity and employment authorization of individuals that are hired to work in the US. The USCIS requires all US employers to properly and duly complete Form I-9 for each individual they hire for employment in the US, irrespective of whether the employee is a US citizen or noncitizen.

The importance of the Form I-9 underscores the need for compliance in all areas of this document. Noncompliance carries a very heavy cost to the employer. What are the aspects that need to be kept in mind when filling out the Form I-9? How do employers fill it up in a way that is fully compliant with the requirements set out by the USCIS? How do they insulate themselves from legal complications when filling out the Form I-9 for each of their employees?

All these will be described in a thorough manner at a valuable webinar that is being organized by TrainHR, a leading provider of professional training for all the areas of human resources, on July 3. At this webinar, Dayna Reum, Payroll Tax Manager at PetSmart Inc., will be the expert. Please visit https://www.trainhr.com/webinar/form-i-9-update-702444LIVE to enroll for this session and gain the immense benefits it brings.

This webinar has been approved for 1 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).

Viewing this webinar, its entirety qualifies for a recertification credit hour that may be counted toward SHRM-CP and SHRM-SCP recertification from SHRM. Credit is awarded based on the actual educational time spent in the program.

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The core objective of this webinar is to help employers understand ways by which to remain compliant with filling up Form I-9. The expert will take up each section of the I-9, review each part, and explain how to properly complete each of these. She will also describe the laws around discrimination. Other core learning concerns what is allowed to be asked for during the I-9 process, the proper way to handle correcting the I-9 when mistakes are made, the timing and method of storage and retention, and how to understand the I-9’s e-verify.

Dayna will take up answering of the important questions relating to how to get set up and what process to take when doing I-9 and the verifying process. In other words, this is going to be a complete session on all aspects of the I-9, and brings the immense benefit of ensuring that the employer stays compliant with its requirements, the direct result of which is avoidance of penalties in money and legal terms.

This session is of immense value to those handling this important tool, such as HR Professionals, Payroll Professionals, and Managers that complete a form I-9 for new hires. Dayna will cover the following areas:

Working in the US and Employment Verification

Discrimination/Requirements

How to properly complete the I-9

Section by Section

Correcting Mistakes

Storage and Retention

E-verify

Questions?

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About the expert: Being experienced in the payroll field for over 15 years, Dayna specializes in payroll basics, global/cultural awareness, immigration basics for the payroll professional, multi-state and local taxation and quality control for payroll, international and Canadian payroll.

 

Leadership

Charismatic Leadership: Be the Person People CHOOSE to Follow

Business group greets leader with clapping and smiling

In the initial years of our existence, we tend to believe that other people and events revolve around us. This feeling, which makes the locates the focus of growing up in one’s inward personality, is common in childhood, and generally fades away as we grow up.

However, this continues in some people. They grow into being egotistic and highly reclusive people who always crave for attention. The other type of people is the opposite. Their focus is external or outside. They see the world differently from the inwardly-focused people. They are interested in people relationships, are ever willing to make friends, and most importantly, develop the talent of persuasion.

As this quality grows, such people become what psychologists terms as the charismatic persons. This is an invaluable quality in organizations or in work that involves team building, cooperation and collaboration. People with charisms are very successful in drawing people towards them and building teams that are highly efficient and effective.

This quality in them gives them the presence needed for leadership. This presence makes way for developing qualities that make leaders, such as building dynamic teams and learning to delegate effectively. Such people are devoid of uncertainty and apprehension when delegating or doing anything that has a positive effect on the people around them.

A highly interesting and educative learning session from TrainHR, a leading provider of professional training for the human resources areas, will dwell on this relevant topic. Being organized on June 17, this webinar brings Karla Brandau, CEO of Workplace Power Institute, as the expert.

Please register for this webinar by visiting http://bit.ly/2WVSBaJ . This webinar has been approved for 1 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).

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At this webinar, the expert will show how to cultivate the qualities of charisma, which will help people influence others and achieve winning ways for the team. She will offer tips and techniques that enhance charismatic leadership and increase one’s personal power. These tips will help the participants gain and augment their persuasion skills. As a result of this learning, uncertainty and apprehension will make way for belief in their abilities, even as they create an authentic and authoritative presence when interacting with their employees.

Karla will dwell at length on the fundamental principles of integrity that go into making leaders that employees can trust. She will offer valuable tips with which to overcome pessimism at the   workplace and become able to express their opinion in impactful ways that take the people and projects forward. This learning goes beyond being only theoretical. It consists of information that is systematized in logical and natural steps.

The foremost result of this learning is that the participants will overcome self-doubt and become able to carry themselves with poise and confidence, which are the foremost qualities of a charismatic leader. The expert will help them learn 21st century management skills that involve persuasion and with it, influence.

Karla will cover the following areas at this webinar:

  • Implement “Leadership of One” principles
  • Learn to lead yourself
  • Engage workers to give discretionary effort
  • Empower employees to bring their A-game to work every day
  • Uncover the mysteries of charismatic body language

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About the speaker: Karla is a thought leader in management and team building techniques. A specialist in personalities, communication skills, and leadership principles, she has authored the book, How to Earn the Gift of Discretionary Effort, which aims to teach managers how to be the leader people CHOOSE to follow, not have to follow because of their position on the organizational chart.

Career Development

Attracting, Growing and Retaining Millennials

Group of young business people and designers.

The Millennials are the latest generation at the American workforce, which is now home to an amazing five different generations. The Millennials, born roughly in the early 1980’s and reaching their early adulthood in the early 2000’s, are unique in one sense: they are born and are growing almost conterminously with the explosion in the present-day technologies and all their attendant spinoffs, such as the social media.

As they are set to make up the largest chunk of the American workforce in the very immediate future, it is necessary for organizations to understand how to harness their talents and energies for the better of the organization. HR has to understand their qualities and characteristics and has to create a Millennials-friendly workplace that enhances their skills and abilities.

How do organizations do this? What are the ways by which they brand their organizations as ones that are amiable to the Millennials? This interesting and valuable learning can be gained at a webinar that is being organized by TrainHR, a leading provider of professional training for the human resources areas, on June 19.

Dylan Gilstein, who handles client support and research at Integral Talent Systems Inc., will be the expert at this webinar. Please visit http://bit.ly/2WMSoGq  to register for this session. This webinar has been approved for 1 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).

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At this webinar, the speaker will help the participants gain insights into how to build an employment brand that appeals to the Millennial workforce, which improves the quality of applicants they receive, especially for technology talent, which is all the harder to find.

He will share his knowledge, which is the result of research into what Millennials want in their employee work experience, with the participants of this session. This is going to be a practical and interactive webinar at which the participants will be taught how to:

  • Create a recruiting process that attracts more and better suited millennial applicants than the competition
  • Devise ways by which to develop the Millennials, and
  • Retain them for a longer than average tenure.

In learning how to brand their organization as a preferred place for the Millennials, participants will understand how to motivate and develop this generation of workers. Dylan will show how to understand Millennial learning preferences. Participants will be given an understanding of the components that make up an integrated career development strategy for Millennials at their organization. They will be able to identify the most effective leadership practices for engaging and retaining millennial talent.

He will cover the following areas at this webinar:

  • Share research findings on what attracts and retains Millennial compared to other generations
  • Explore employment policies such as flexible work schedules
  • Build a Millennial sticky employment brand for your organization
  • Consider how to modify your organization’s existing development methods for early career workers
  • Create more effective management practices relevant to Millennials
  • Create an action plan for creating a more Millennial centric work environment

This webinar is of high value to those who deal with the Millennials on a regular basis, and these include recruiters, learning professionals, talent managers, leadership development experts, internal communications experts, and line business managers.

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About the expert: Dylan hosts the ITS Talent Talk Tuesday series and conducts frequent webinars on a variety of talent management topics. He has a special interest in leadership development and has spearheaded a six-month ITS research project on how to best develop millennial leaders. Dylan’s specialization is Industrial/Organizational Psychology.

payroll best practices

Multi-State Payroll Compliance

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Employers that employ people in more than one State need to be fully aware of the payroll laws in each of these States. This is necessary to show compliance with the laws, failure at which can result in several penalties.

TrainHR, a leading provider of professional training for all the areas of human resources, will offer complete understanding of the very important learning related to multistate payroll compliance at a comprehensive, three-hour webinar it is organizing on June 19.

Dayna Reum, Payroll Tax Manager at PetSmart Inc., will be the expert at this session, which, over three hours, will give its participants complete knowledge of this topic. Please visit http://bit.ly/2wwW1BB to register for this session. This webinar has been approved for 3 HR (General) recertification credit hours toward aPHR, PHR, PHRca, SPHR, GPHR, PHRi and SPHRi recertification through HR Certification Institute (HRCI).

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The main learning the participants of this session will get is an understanding of how to process, tax and maintain employees in multiple states. The expert will dwell on the state wage and hour laws at length and show the participants how to apply them with the federal wage and hour laws.

This knowledge will help them determine the right taxation and proper reporting. Dayna will enhance learning by offering in-depth understanding of the polices on multi state taxation. She will explain case studies in a hands-on manner. The special situations and the states laws, which include deceased wages, unclaimed wages and employee overpayments, will all be explained. Another important topic she will cover is garnishment, at which she will discuss state concerns about and what special garnishment reporting requirements are necessary in some states.

Aimed at payroll professionals at all levels, this webinar will cover the following areas:

  • State Wage and Hours
    • Timing of pay
    • Methods of Payment
      • Electronic payments
      • Electronic pay stubs
      • Deductions from pay
    • Minimum Wage
      • Tip Credit
      • Rates of pay
    • State vs. Federal Law
      • White Collar Exemptions
      • Child Labor
      • Overtime Requirements
      • Rest & Meal Periods
      • Waiting time/Call in
  • State Garnishment/Levy Rules
    • State garnishment requirements and how they impact CCPA
    • Handling garnishments from different states
    • State Levy withholding requirements
    • State Lump Sum reporting
    • Administrative Fee’s
  • Special Wage Payments
    • Unclaimed Wages
      • Reporting Requirements
      • Timing for when wages are abandoned
      • Payments Requirements
    • Deceased Wages
      • Limits on what can be paid
      • Who to pay to
    • Termination Pay Requirements
      • When to pay terminated employees
      • What should be included in final pay
    • Overpayments
      • What can be deducted from pay and when
        • Hourly vs Salary deductions
      • Gross vs Net Repayments
      • Non-Cash overpayments
  • State Income Tax
    • Determining state tax liability
    • Resident vs. Non-Resident Withholding
    • Reciprocal Agreements
    • Multiple State Withholding
    • New Legislation
      • Domestic Partner
      • 401K
    • Supplemental Wages
    • Employee withholding Certificates
    • Year End Reporting
  • State Unemployment Insurance
    • Determining state SUI liability
      • Common Law
    • SUI covered wages for transfers among state
    • SUI wage base
    • Employee funded SUI
    • FUTA Credit reduction
    • Voluntary Contributions
  • State Disability and Local Taxes
    • SSDI state withholding and reporting
    • SSDI Rates and Wage Limits
  • State Local Taxes
    • Local taxation states
    • Withholding rules by state
  • New Hire Reporting
    • State Requirements
    • Recordkeeping
  • Paid Sick Leave
    • Required sick pay
    • Required Sick leave

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About the expert: Being experienced in the payroll field for over 15 years, Dayna specializes in payroll basics, global/cultural awareness, immigration basics for the payroll professional, multi-state and local taxation and quality control for payroll, international and Canadian payroll.

Human Resources Policies

Piercings, Tattoos and More: Dress Codes For the Workplace – Legally Compliant Policies and Guidelines

business-people

As the workplace undergoes many changes, the dress code is one of the areas in which HR is confronted with a host of questions such as: Does the workplace allow only formal dressing? Does it allow semiformal dressing? Does it have a different dress code for different positions? And, as the Millennials enter the workforce, does the company allow tattoos and piercings from its employees?

Organizations should remove any ambiguity about all these issues. The ideal way of doing this is to make a formal dress code in a written form and publish it with the stakeholders, such as the employees and management. The absence of the dress code can lead to unnecessary quibbling between the management and the employees. Many employees may like to dress in a certain way which management might oppose. Where there is a clearly stated dress code, there is no scope for such misunderstanding or potential conflict. A written workplace dress code is also immensely useful where employees take the organization to court over this issue.

Given the importance of the dress code as a means to avoiding unpleasant confrontations between the employees and the management, it is necessary to understand the elements of a proper dress code that the organization will put in place. How do organizations understand the dynamics of a legally valid and compliant dress code?

This understanding will be offered at a webinar that is being organized by TrainHR, a leading provider of professional training for the human resources areas. Susan Strauss, a national and international speaker, trainer, consultant and a recognized expert on workplace and school harassment and bullying, will be the speaker at this session, which is being organized on June 10.

Please log on to http://bit.ly/2YLqJmU to register for this webinar.

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At this session, Dr. Strauss will help participants explore the reasons and benefits for having a dress code for the workplace. The aim of this learning is to help promote a dress code that is reflective of the organization’s culture and which shows it in a positive tone. She will highlight the importance of instituting a dress code that is safe and comfortable for the employees. The topic of what is considered appropriate for different generations will also be taken up at this session.

Dr. Strauss will also take up and clarify on delicate issues such as tattoos, makeup for women, jewelry, grooming and religious symbols will be taken up for discussion at this webinar.  she will cover the following areas at this webinar:

  • Reasons to have a Dress Code
  • Your rights as an employer to establish a dress code as a condition of employment
  • What to include in your dress code?
  • Defining business, business casual and casual
  • Professionalism: customer contact positions
  • Morale and respect among coworkers
  • Safety: office and manufacturing positions
  • Uniforms and logo wear
  • Piercings, tattoos and hair
  • Perfume and cologne
  • Hygiene
  • Cultural and religious considerations and other exceptions
  • Younger generation’s preference for informality
  • When companies have been taken to court about “dress”: discrimination cases related to sex or gender, religion, or race?
  • When does dress make a positive or negative impact on performance?
  • Designing a policy which corresponds to your business.

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About the expert: Dr. Susan Strauss conducts harassment and bullying investigations and functions as an expert witness in harassment and bullying lawsuits. The popularity of these exercises can be gauged from the vast spectrum of sectors that her clients hail from: business, education, healthcare, law, and government organizations from both the public and private sector.

She has conducted research, written over 30 books, book chapters, and journal articles on harassment, bullying, and related topics. She appears on television and radio programs and is frequently interviewed for newspaper and journal articles.